When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. writing effective letters Public World. Can you repeat the ways I have to do it? Once someone clarifies something for you, you must appreciate their effort. [Survey] Is It Rude to Say Please and Thank You at the Same Time? (We told you it was easy, now see our examples!). Be specific about what you expect to be clarified. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. In doing so, you will be perceived as non-accusatory and therefore, not threatening. Are you aware of how your tone of voice conveys different messages? Furthermore, he has teaching experience from Aarhus University. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. May I ask you to say the things again that you requested earlier? A Guide to Using Plain Language in Writing. I have discussed several situations where you may need to ask for clarification in English. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. If you have to ask again (or if you keep relying on the same person), consider approaching someone else. When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! Thanks, Tannia, for your support! Chris G. Once again, clarification would be necessary. Lets move on. Doctor: Youre welcome. I didnt quite catch it. Would you please tell me your thoughts about the issue again? When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. Closed Question: So, you felt Bobs approach was too disruptive? Will you please explain the question to me? Most of the time, your clients are not responding because: They got busy and haven't found the time to write their response to you. Either. I was just making sure you had received all of the current information regarding the upcoming project. Lets explore the three tenants of how to ask for clarification politely. Have you just suggested calling him when he is home? I beg your pardon, but have you mentioned my name as a team member for the new project? Lindsays approach has been profoundly influenced by her work with First Nations organizations, her experience as a parent to two children with pervasive mental health challenges, and the premature loss of both of her parents. For your information, a pamphlet will be provided detailing the new workflow system. Use open-ended questions to guide the discussion. I want to request you to repeat it, may I? Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. What To Do Before You Write an Email For Clarification. The second makes you sound more informed. Closed questions always lead to a yes or no answer, and hence, gather limited information. Just to make sure were on the same page, all reports are to be completed by Tuesday. In formulating an answer, you may find they did provide enough details. Will you please share the total amount again? Now well learn some very useful expressions that you can use to politely ask for clarification in English. While we communicate with others, we exchange information and opinion. Would you mind sharing the suggestion again? You can edit and adapt these as required to get the necessary information. [3]. WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. Good Communication Makes You More Valuable. Asking for clarification or something else is fast using artificial intelligence. WebAsking for Clarification. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. Heres an example of how to use for the record in a professional manner. Heres how. It appears there has been a breakdown in communication. Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. A thesaurus is your friend here. It can be helpful to ask questions about the 5 Ws and H in this section. ?" If you do feel compelled to ask before a presenter has reached a point where there is a lull in the presentation or conversation, its very important to raise your hand. Dont cross the line. It sometimes happens that interviewers may need extra information after your meeting. To obtain clarification, you have to truly want to understand the other persons point of view. Asked by Anonymous Mar 3, 2023. You must not behave and speak in a formal setting as you do in an informal one. Next, state your current understanding of the situation. Janet opened the door and smiled slightly. Make your email easy to read. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Would you please repeat the instructions for the team again? Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. What do you think about somebody/something. Today, we'll introduce 10 polite English expressions for requesting clarification. Well! Both phrases can be used interchangeably, as they have the same meaning. For instance you may use: Both are polite colloquial usage. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. Please let me know how we can avoid this in the future. Can you go over this area again just so I understand the new changes you want implemented? "Come in.Whats up?" Here are some useful expressions to ask someone to clarify their position or opinion. GET IN TOUCH 514.551.0493 | [emailprotected]. Can/Could/Would you please repeat your take on that? Sometimes we need clarification when we want to get a better handle on where others are coming from. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Always consider the setting: formal and informal. When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. Read more about Martin here. Recovering from a blunder I made while emailing a professor. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" Would you mind telling me the whole formula in detail? I wish you good health. How to interrupt politely. May I know what you just wanted permission for.? Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. Theres an emergency you need to deal with." A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. Open Question: How will you be an asset to the company if we hire you? The most common cause for a phone not starting is that the battery is dead. So, if there is any confusion about instructions, make sure you ask for clarification. Using indicator constraint with two variables. Below is a reference example showing how let me make this clear can be used professionally. Simply say thank you and move on. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Closed Question: Was this experience what you expected? In such situations, the concern is simply that one needs to be polite when asking a clarification question so that a question can be asked rather than reformatting an impolite question. "Thanks so much for your feedback on. WebRule #1: Start by asking for permission to chime in. Messaging your boss or manager is slightly different from the formal format we use above. This allows the presenter to complete his or her thought so that you are completely informed. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. You may not respond or help them accordingly if you dont understand. WebWhen using clarification follow these guidelines to help aid communication and understanding. Use open, non-directive questions - if appropriate. Here are some expressions to ask for clarification when someone asks for your permission. Have you asked for permission to use my laptop? Rule #2: Apologize for interrupting. Avoid guilt. Closed Question: Will you be an asset to the company if we hire you? Please repeat it for me to understand it clearly. Writing, grammar, and communication tips for your inbox. Open Question: What were you expecting to experience? WebOne option is to politely explain that you didnt understand a part of the message, and ask for the speaker to repeat all of it. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Thank you for your time and for helping me to clarify these questions. Always try to ask open-ended questions while asking for clarification. Connect and share knowledge within a single location that is structured and easy to search. I couldnt follow what you said about it. Sorry, one more time? Looking for clarification? Contacting researchers for clarification is good practice. I snickered, thinking that Janet had come around so soon. Here, Ill share some ways to ask for clarification on someones suggestions in English. If you can't find it on our listing of the best email writing tools, you won't need it. * Could you please be more specific? How to interrupt Be polite, and use languages that focus the situation on you and not the other person. Using this phrase, you can include all the instructions youve been given and make sure they are correct. You can end on a positive note by thanking the other person for their time and consideration of their clarification request. Clarification Sample Letters How to Write a. The customer will ask you questions, and you will provide polite responses Q: My phone won't start. I am sorry, but I couldnt follow your suggestions. For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. [1] 2 Be polite but direct in asking about the starting salary. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. When asking for clarification, it is essential to choose an appropriate time, such as a Q&A session after a presentation. Can you rephrase the instructions, please? To create a follow-up email, follow these steps: 1. There was an error and we couldn't process your subscription. Conversations, email dialogues, and even text messages progress best when everyone has the same understanding. Asking clarifying questions shows that you're actively listening and want to understand. Use one of our 9 samples to ask for clarification in an email. How do you ask for clarification? By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. [1]. Did you ask me to close the main door or this door? Thank them for the interview Would approach A or B be more helpful here? Both phrases can be used to ask for more information or to give more information when someone requests it of you. 2. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. So, how do you do it? Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? Asking clarifying questions shows that youre actively listening and want to understand. Could you please repeat the date of the event? Its my bad that I dont quite understand you. If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. If it's critical you get a response, you can offer to follow up. If someone is kind enough to provide the answers you need when you need them, it's polite to say thank you. WebRule #1: Start by asking for permission to chime in. Learn useful English phrases for discussion and debate. Now, its time to close the email out on a positive note. You'll also hear native speakers say "If I understood you correctly." Open Question: What was it about Bobs approach that seemed disruptive to you? Reframing your request into "for the greater good" makes it much more digestible to follow up with. Before accepting, you may want clarification about the terms and conditions or the salary. This article will introduce you to some pointers on how to request clarification via email. 1 vote 1 answer 18 views. "As per your request. Are there tables of wastage rates for different fruit and veg? Supercharge your communication with Flowrite. When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. However, there can be miscommunication if information or opinion is not clearly expressed or understood. You see! Be non-accusatory. However, if you dont understand them, you should ask them to clarify. In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Clarity is the key to effective communication. There are many situations where you might find yourself needing to ask for clarification. If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. To ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Or rather, try to bridge your current understanding so that you can move forward. Open-ended questions leave space to fully explore another persons perspective. If that's the case, this job offer clarification email sample is for you. Is it possible to elaborate on what you said right now? As we are independently owned, the recommendations made here are our own. You should ask for an apology first, as you already have missed what the person said earlier. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, If someone orders you or gives instructionsto do something, its essential to fully understand what they say. Will you please repeat the standard operating procedure of this machine? There are more ways to give and receive clarification while still maintaining your professionalism. Email structure and phrases for clarification Could you please explain the whole process of doing this? The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. You should not blame someone else if you dont understand the other persons words. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. Thanks for sending over your directions for implementing the new website copy. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). Be polite in the choice of your words, tone, and body language. Web1. In this article, we'll show you how to request clarification via email. Some time in your elementary school life, you may have had a teacher who said, The only stupid question is the one you dont ask. That stock teacher phrase couldnt make things any clearerits okay to ask for an explanation if you dont understand. Please let me know if I misunderstood. My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Thank you for providing the detailed information about [Topic X]. Now, lets see some English expressions that you can use to respond to someones clarification. May I ask you to clarify the matter for me/all of us? Something went wrong while submitting the form. Include your contact details and how they can get in touch with you. WebHow do you politely ask for something? Show enthusiasm for the position. You can also get another perspective by asking someone else to review the information. Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. Did you mean to send me? Provided is an example of how just making sure can be used professionally. When someone says anything, they usually give you information about something or someone. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Lindsay Lapaquette, M.Sc. Our goal is to create English lessons that are easy to understand for everyone. Every day, we get engaged in conversations for different purposes. What I meant was. However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Here are some tips on asking for favors: Be direct but polite. Did you ask about the total turnover for this year? Now, well learn some useful expressions to ask someone to clarify instructions. If I don't hear from you by (date/time), I'll give you a call. Here are some examples: What would you like to see as the final deliverable? Your assistance will go a long way in helping to resolve [issue]. Would you please repeat it? While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Have a listen: I got it. link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? 03 Mar 2023 13:44:40 If you're facing a deadline, you should always include details about when you need to receive answers. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a car, washing machine, telephone) to a sales department or someone involved in procurement. Don't worry: Asking for clarification is easy. Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. Please reload the page and try again. You can contact me on (insert details). It would be best if you took it in the morning before the meal. Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. For example, a potential new employer may ask a candidate for clarification on details about a previous role. Ask for specific examples. I am sorry, but I couldnt follow what you said. DeFrank." I am sorry, but I couldnt follow your words.? Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. Whoops! Tips Start with Dear and the persons title and name. "In response to your request for. So, to understand the request, on many occasions, you may need to ask for clarification. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. You should thank them from the core of your heart. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. Well! What do I do? Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. Thank you for providing the information about [Topic X]. Ultimately, who should be responsible for completing. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. If you have received a cost-of-living salary increase, keep your email short and polite. Generally, asking for clarification is not undesirable in most social circles, particularly during long, technical presentations in academic, educational, or professional settings. Would it be possible for me to hear from you about this again? When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities.